Student Records & Right to Privacy

Student Records

Enrolled students, present and past, have a right to examine at reasonable times records originated by the college regarding the student’s education and related activity. These records will not be made available to any other person(s) without the student’s consent, except for the following: college personnel in the discharge of their duties, representatives of a court, professionals in confronting an emergency or medical situation.

Financial aid records may be released without student consent to parents who legally claim students as dependents for income tax purposes (under section 152 of Internal Revenue Code 1986) after the Financial Aid Office has received a copy of the first page of the parental federal income tax return and a letter specifying the request. Students who wish to release information in their financial aid records to any other individuals or agencies may do so by submitting a completed "Authorization for Information Release" form to the Financial Aid Office.

If a student finds an error in his record, he should notify the college. Should the college fail to correct the alleged error, the student may write a rebuttal (not to exceed 500 words) to any information in his file believed to be erroneous and have the rebuttal added to his file.

Directory Information

In compliance with the Family Education Rights and Privacy Act, Gutenberg College retains the right to publish at its discretion the following information about each student presently or previously attending the college: the student's name, address, telephone listing, date and place of birth, field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, and the most previous educational agency or institution attended by the student. The college provides this public notice of its intention to publish such directory information in compliance with the Act. Students have a right to inform the college within a reasonable period of time that any or all of this directory information should be withheld. Gutenberg College will respect any such request.